eliminate empty rows and columns excel for mac

Eliminate Empty Rows And Columns Excel How To Collapse Multiple

Eliminate Empty Rows And Columns Excel How To Collapse Multiple

In this tutorial, we will learn how to collapse multiple columns.

We will also learn how to expand or collapse rows and outlines in Pivot table fields.

To display the expandcollapse buttons, we will go to the Pivot table Tools tab and click on the Analyze tab.

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It could be a mere space character produced by an accidental key stroke, a custom number format set for that cell, or a non-printable character imported from an external database.

Luckily, there is a relatively easy way to remove blanks in Excel, and in a moment you will know all the details of this technique.

To quickly select all cells with data, click the upper-left cell and press Ctrl Shift End.

Or go to the Home tab Formats group, and click Find Select Go to Special.

It can also successfully eliminate empty cells in a range of independent rows or columns like in the above example.

To prevent this from happening, please be very careful when removing blanks in your worksheets and keep in mind the following caveats.

In this case, you should only remove blank rows and blank columns.

The linked tutorials explain how to do this quickly and safely.

Or you can convert table to range first, and then remove blank cells.

Many, but not all.

In some situations, the formulas that referred to the deleted cells may get broken.

So, after removing blank spaces, take a quick look at the related formulas andor named ranges to make sure they work normally.

This method comes in handy, when you are creating a custom list or drop-down data validation list and wish to ensure there are no blanks in it.

The number of cells where you copy the formula should be equal to or greater than the number of items in your list.

In plain English, the formula in C2 reads as follows: return the first value in the range A2:A11 if that cell is not blank.

In a simpler scenario, we could put INDEX(A2:A11, 1) in C2, and it would fetch us a value in A2.

The resulting array of TRUE and FALSE goes to the logical test of the IF function.

Due to the use of relative cell reference the row number goes up in increments of 1 as you copy the formula down.

So, in C3, k will change to ROW(A2) and the formula will return the number of the 2 nd non-blank cell, and so on.

So, we move forward and nest the SMALL function into the rownum argument of INDEX forcing it to return a value from the corresponding row in the range.

Errors are inevitable because you cannot know how many non-blank cells are in the target range, therefore you copy the formula to a bigger number of cells.

Please pay attention that ROW(A1:A10) and ROW(A1) are constant parts and never change no matter where your data starts and how many cells it includes.

For example, you may end up having a much bigger file size larger than necessary or have a few blank pages printed.

To avoid these issues, we will delete (or clear) empty rows and columns that contain formatting, spaces or unknown invisible characters.

But if it has taken you to a visually empty cell, know that Excel does not consider that cell blank.

Eliminate Empty Rows And Columns Excel For Mac